SCRUM over Email (without a project server)

December 14, 2010

Here is how you could implement basic scrum story tracking without signing up with any project server, simply using email. You’ll need to use our desktop app Yoxel PCM which scans your email inbox to help you track conversations and identify requests communicated in them.

  1. Install Yoxel PCM, connect it to your email account (i.e. GMail), see how here
  2. Flag/Star those email threads that represent scrum stories in your email client (or start new ones directly from Yoxel PCM)
  3. Yoxel PCM starts tracking conversations that you have identified and also presents them to you as chats
  4. As a conversation progresses, requests and responsible persons are identified.
  5. Each responsible person marks his/her ownership of a story and attaches personal tasks to it, all in their own Yoxel PCM. All this info is shared with the rest of the To/CC list and everyone is aware of who the owners are.
  6. As the owners progress on their tasks they mark their status (active, inwork, complete). As the matter of fact the app can tell the 1st two states automatically. Others, monitoring the conversation, see all these updates.

With this server-less model you dont get to see gantt or burndown charts but you can track all stories simply over email and empower individual functional members to plan and track the tasks associated with them.

Enjoy.

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